Convivio Cookbook
  • Introduction
  • Our Business
    • The Convivio brand
    • What do we do?
    • Our work for clients
    • Our Purpose
    • Our Pulse
      • Big Rocks
      • Problems
    • Company Policies
      • Environmental Policy
      • Anti-Bribery Policy
      • Fair Tax Policy
        • Dividends policy
        • 2020 Results and Tax
        • 2019 Results and Tax
        • 2018 Results and Tax
        • 2017 Results and Tax
  • Our Team
    • Help! I'm new. How do I get started?
    • Starting at Convivio
    • Staff Benefits
    • Being a buddy
    • Having a buddy
    • Free-Range Working
    • Convivio Fridays
    • Notes: give & receive feedback
    • Security Screening
    • Submit Expenses
    • Purchases
    • Your home working environment
    • People Analytics
    • Recruitment
      • Help Card: Writing a Person Profile
      • Help Card: Writing a Job Description and Advert
      • Help Card: Publishing a Job Advert
      • Help Card: Reviewing CVs
      • Help Card: Preparing and Conducting Structured Interviews
      • Help Card: Preparing and Conducting Remote Working Interviews
    • Team Policies
      • Security Policy
        • Acceptable Use Policy
        • Business Continuity Management
        • Data Usage Policy
        • Document Access Policy
        • Mobile Equipment Policy
        • Two-Factor Authentication (2FA)
        • VPN Guide
      • Equal Opportunities
      • Grievance Procedure
      • Disciplinary Procedure
    • Taking time off work
      • Holiday
      • Sickness
    • Peer reviews
    • Mental Health
      • Mental Health Training
      • Mental Health First Aid
      • Returning to work
      • Resources
    • Continuing Professional Development
      • CPD Annual Planning
      • CPD Sprints & Scrums
      • CPD Annual Review
      • CPD Annual Retrospective
  • Our Clients
    • Principles For Building New Client Relationships
    • Researching
    • Connecting
    • Nurturing
    • Assessing
    • Learning and Thinking
    • Pre-qualification questionnaires
    • Proposing
    • Agreeing
    • Beginning
    • Inspiration
  • Our Marketing
    • Content Publishing
      • Git Repository Conventions
      • Help Card: Writing a Case Study
    • Brand Guidelines
      • Content Guidelines
      • Branded Documents and Reports
  • Our Tools
    • Infrastructure
      • External Firewalls
  • Internal Projects
    • How we improve our business
  • Client Projects
    • Delivery Launch
    • Delivery Team
      • Convivio People
      • The Coach
      • User Researcher
      • Other Team Members
    • Digital Strategy
    • Discovery
      • Discovery Briefing
      • Discovery Planning
      • Discovery Modules
      • Discovery Findings
      • Discovery Principles
      • Prepare for prototyping
    • Prototyping
      • Inputs to Prototyping
      • Prototyping Objectives
      • Prototyping Inception
      • Prototyping Sprints
      • Prototyping Outputs
    • Build
      • Inputs to Build
      • Build Kickoff
      • User Stories
      • Backlog Management
      • Backlog Scouting
      • Sprint Planning
      • Sprinting
        • Daily Standup
        • Story Lifecycle
        • Design in Sprints
        • User Testing in Sprints
        • Quality Control in Sprints
      • Sprint Review
      • Sprint Retrospective
    • Service Management
    • Digital Service Standards
      • Delivery Methodologies
        • Scrum
        • Kanban
        • Lean
          • Technical Standards
        • Code Quality
        • Testing
        • Automation
          • Security Standards
          • Quality Standards
          • Risk Standards
    • Delivery Governance
      • Steering Group
      • Risk Management
        • Risk Attitude
        • Assessing Risks
    • Delivery Help Cards
      • Help Card - Sprint Planning
      • Help Card - Sprint Review
      • Help Card - Sprint Retrospective
      • Help Card - Product Owner Feedback
      • Help Card - Common Issues
      • Help Card - Slack
      • Help Card - Github
      • Help Card - Trello
  • Our Recipes
    • Convivio Classic Cocktails
      • Ingredients
      • Tips and Techniques
      • Martini
      • Negroni
      • Manhattan
      • Old Fashioned
    • Potage Dubarry (or, creamy cauliflower soup) with spiced green pepper
    • Roasted Sweet Potato in a Herb and Nut Salad, with Maple Chilli Dressing
    • Aubergine Curry
    • Vegetarian Paella
    • Easy Ice Cream
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On this page
  • After an offer is accepted
  • Before starting
  • Getting ready to start
  1. Our Team

Starting at Convivio

PreviousHelp! I'm new. How do I get started?NextStaff Benefits

Last updated 5 years ago

When new people start working at Convivio it's important they all receive the same warm welcome.

This guide will help you make sure that the first few days, weeks and months of working here are happy and healthy experiences for someone joining Convivio.

Here's a quick start list to help you in your welcome. Or jump further down to find out more.

After an offer is accepted

  • Create a personnel folder using the in the same folder.

  • Get contracts digitally signed and store them in the personnel folder.

    • This will include agreeing a start date, if this hasn't been done already.

  • Record personal details as appropriate in the personnel folder, such as home address, phone number, National Insurance number and bank account details.

  • Send an email to our accountants to add the new person to payroll, including their name, start date, salary, contact number or email.

  • Start the process of getting for the new person.

Before starting

  • Add an entry for the new person in , our team planner, for logging holidays, sickness, conferences, training and so on.

  • Create a Google Apps account for the new person

    • Add their account to , to add them to the company-wide mailing list

    • Once you're happy, you can send the credentials to the new person so they can get set up and ready for starting. It might be good to do this several weeks in advance of them starting.

  • Add them to chat tools, like Slack — they may like to join our Slack before they officially start, just to say hello or ask any questions

  • Add them to ClickUp, and other internal project management tools

  • Send them a link to the '' questionnaire — they'll need to be signed into their Convivio Google account to fill it in

  • Arrange for a card for the new starter, for .

    • Have this sent directly to the new starter — it's great to have this arrive so it's ready to use on the first day.

  • Arrange for any appropriate equipment to be bought or sourced. This includes: a laptop; laptop stand; mobile phone; Jabra desk microphone/speaker; business cards; and more.

    • It may be good to have the new starter buy their own work tools from our 'equipment menu' with their own Pleo card 😝

      • Introduce them to our Apple Business account, or other places we buy things.

    • Other for a can be reviewed at a later date.

  • Agree who is going to be the new person's buddy with other members of the Convivio team, and point the buddy to the page here in the Cookbook. A buddy should be either:

    • Someone who themselves have joined recently, so remembers the questions they had and difficulties they had

    • Someone who works in a similar area, so they can respond to day-to-day work queries and the like

Getting ready to start

When a new person joins the team their buddy will make all of the necessary introductions and get them set up.

If you are a buddy, you can read about to find out what you need to do to welcome someone starting at Convivio.

New staff can find out more about and what to expect in the first few days and weeks.

Being a Buddy
Having a Buddy
template
BPSS security screening clearance
Float
'Convivio team' Google group
A Few of my Favourite Things
Pleo
expenses
home office set-up
Being a Buddy
equipment